Key takeaways
- Qwilr is a business proposal tool that's been around for more than a decade, but businesses are seeking alternatives due to concerns about high pricing (starting at $35/month per user), limited customization options requiring coding knowledge, shallow integrations with other business tools, and a steep learning curve.
- Before you start looking for alternative options, you need to consider what specific features your can’t do without—whether it's ease of use, e-signature capabilities, detailed analytics for tracking engagement, or seamless integrations with your existing systems.
- Docupilot stands out as a document automation powerhouse with features like AI-template building, smart content blocks, and extensive integrations.
Behind every successful business deal stands a compelling business proposal. A well-crafted business proposal isn't just a document—it's your silent salesperson. It convinces, clarifies, and closes deals when you're not in the room.
Founded in 2014, Qwilr changed the game by turning standard PDFs into interactive web pages that engage clients. What was impressive then remains a solid option today.
But here's the thing— Qwilr isn't the only choice out there, and depending on your needs, budget, and frustration level with certain limitations, you might be looking elsewhere. Many users report pricing concerns, with Qwilr's plans hitting the wallet harder than alternatives, especially for small businesses or individual users. Others bump into customization roadblocks, finding that despite the range of templates, they can't fully match their brand requirements.
The good news? The proposal software market is filled with powerful alternatives that offer similar or even better features at various price points. In this guide, we'll look at 10 top Qwilr alternatives, covering their features, pros and cons, and pricing to help you find the proper proposal software for your business.
Why Are Businesses Looking for Qwilr Alternatives in 2025?
Let's address the elephant in the room: while Qwilr is good, it's not perfect, which is why some businesses in 2025 are exploring alternatives due to these specific concerns:
- Pricing Concerns
Starting at $35/month per user for the Business plan, some users find Qwilr's pricing steep, especially for smaller teams or individual users.
- Limited Customization
While Qwilr provides templates, deeper customization often requires coding knowledge, which can be a barrier for some users.
- Shallow Integrations
While Qwilr connects with the usual suspects (Salesforce, HubSpot, etc.), many users find the depth of these integrations a bit shallow compared to alternatives.
- Steep Learning Curve
Some users have found that there is a learning curve to using Qwilr effectively, requiring time to become fully comfortable with the platform.
Top Sales Proposal Software: A Quick Overview
The 10 Best Qwilr Alternatives to Try in 2025
Docupilot
Docupilot isn't just another proposal tool—it's a document automation powerhouse. It enables businesses to generate proposals, contracts, invoices, and more with minimal effort and time. With features such as an AI-template builder, smart content blocks to autopulate content, and a wide range of integrations, Docupilot simplifies document creation and empowers teams to focus on what matters most.
Key Features
- Template editor: Create, edit, and reuse templates with a built-in rich text editor for consistency
- Merge fields: Automate document customization with placeholders for names, dates, and other variables
- Conditional logic: Show or hide sections based on predefined criteria in the template
- Data capture forms: Generate forms to collect client details and auto-fill documents
- Integrations: Integrate with your databases, CRMs, HR systems, and applications via Zapier, Zoho Flow, and Make, and streamline workflows.
- User collaboration: Invite your team and assign user roles such as manager, admin, and owner, enabling them to collaborate on different documents.
- E-signatures: Docupilot natively integrates with popular e-signing services, such as Yousign, Signable, SignNow, DocuSign, Xodo Sign, and DropboxSign, for easy signing
- Import template in different formats: Import Word, PDF, or XLSX files or use AI-assisted templated builder to create new templates from scratch
Pros
- Intuitive interface requiring minimal training
- Affordable pricing across six-tiered plans
- Robust contract creation and automation features
- Responsive customer support is available round-the-clock
Cons
- Initial learning curve for new users
- Need more pre-designed templates for niche industries
Ratings
- G2: 4.7/5 (52 Reviews)
- Capterra: 4.8/5 (45 Reviews)
Pricing
You can try Docupilot free for 30 days. After that, you can choose from our six pricing plans. All plans include unlimited templates and testing, third-party integrations, and advanced features such as API access.
PandaDoc
PandaDoc is a comprehensive proposal management software that enables businesses to create and manage various business-critical documents. It includes document workflow automation and e-signing capabilities, offering a full-cycle approach to document management.
Pros
- Simple, user-friendly interface with a quick setup
- Responsive customer support team
- Extensive library of 450+ predesigned customizable templates
- Users can view detailed insights on who opened, viewed, or interacted with a document
- Integrates seamlessly with major business applications such as Salesforce, HubSpot, Google, Slack, etc
- Automated reminder system for document follow-up
Cons
- Higher-tier plans are expensive for smaller businesses
- Mobile app lacks advanced editing and customization features available on desktop
Pricing
Users can only access 5 templates in the Starter plan. Important features like CRM integrations and API access are only available on the more expensive pricing plans.
Proposify
Proposify is another proposal management platform designed specifically for sales teams. It transforms how your sales team creates, sends, tracks, and closes proposals, quotes, contracts, and other sales documents. It makes the entire proposal process faster and more efficient.
Pros
- Connect with major CRM platforms Salesforce, HubSpot, and Pipedrive
- Real-time collaboration with version control
- Customizable templates maintaining brand consistency
- Comprehensive analytics for proposal performance tracking
Cons
- Limited functionality in the free version
- Steep learning curve for advanced features
Pricing
Proposify offers three pricing plans with the Basic plan starting at $19/month. A free trial is available, but key features like integrations and API access are only included in higher-tier plans.
Prospero
Though less well-known than its competitors, Prospero offers surprising capability at a fraction of the price, making it the dark horse of proposal software. It’s the Swiss Army knife of business proposals: versatile, reliable, and packed with just the right features. Designed with freelancers and small businesses in mind, it offers a straightforward yet effective way to create compelling proposals.
Pros
- Intuitive drag-and-drop editor for quick customization
- Pre-built content blocks to streamline proposal creation
- Real-time notifications when clients engage with proposals
- Built-in analytics for tracking success
- Budget-friendly pricing, ideal for solopreneurs and small teams
Cons
- Limited integrations compared to enterprise-level platforms
- Lacks advanced automation features
`Pricing
Prospero offers a single pricing plan at $10 per month per user, or $96 per year per user, providing a 20% discount for annual subscriptions.
Proposable
Proposable may not always be the first name that comes to mind, but its robust workflow capabilities make it a powerful contender in the proposal software space. This platform deserves a closer look if your sales process involves multiple steps before and after the proposal. It’s built for sales teams that need seamless automation, robust tracking, and real-time collaboration.
Pros
- Easy-to-use design for quick proposal creation
- Real-time monitoring of views and client interactions
- Connects with major CRMs and business apps
- Video and rich-media support
Cons
- Mobile version lacks certain features available on the desktop
- Mastering advanced features may require additional time and training
- Limited integrations
- API access, payments, and other advanced features only available in higher-tier plans
Pricing
The Solo pricing plan is limited to 5 proposal deliveries per month. Users must upgrade to high-tier plans to access advanced features.
Better Proposals
Better Proposals is an intuitive online proposal software designed to help small-to mid-sized businesses create, send, and manage professional proposals. This platform specializes in sleek, visually striking proposals that help businesses stand out. With interactive elements, e-signatures, and payment integration, it turns a simple document into a high-converting sales asset.
Pros
- Offers over 250 professionally designed templates
- Includes an intuitive drag-and-drop editor making proposal creation easy
- Provides instant alerts when clients open, read, or sign proposals
- Supports integration with payment gateways like PayPal and Stripe
- Users can engage with clients directly within proposals with the live chat feature
Cons
- Limited template customization option
- Access to certain features is limited to higher-tier plans.
Pricing
Better Proposals' pricing starts at $19 per user per month for the Starter plan, which includes up to five proposals per month. The Premium plan at $29 per user per month offers unlimited proposals, while the Enterprise plan at $49 per user per month includes advanced features like team management and API access.
GetAccept
GetAccept isn’t just a proposal tool—it’s a complete digital sales room. By combining proposals with personalized video messages, live chat, and AI-driven follow-ups, it adds a human touch to digital selling. This is a strong contender if you want to boost engagement and close deals faster.
Pros
- Video messaging for a more personalized sales experience
- Live chat inside proposals for real-time client interaction
- AI-driven follow-up suggestions to increase conversions
- Secure e-signatures and document tracking
- Integrations with major CRMs like Salesforce and HubSpot
Cons
- Pricing is higher compared to traditional proposal tools
- Steeper learning curve due to its many advanced features
Pricing
GetAccept's pricing starts at $25 per user per month for the Essential plan, making it pricier than some competitors. The Professional plan costs $49 per user per month (with a minimum of 5 users), and the Enterprise plan comes with custom pricing for larger teams needing advanced features.
DealHub.io
For businesses that need more than just proposals, DealHub.io https://dealhub.io/delivers a full revenue workflow solution. With interactive proposals, CPQ (Configure Price Quote), and contract automation, it streamlines complex sales cycles from start to finish.
Pros
- Easy setup and user-friendly interface
- Salesforce integration for seamless CRM experience
- Track buyer engagement with real-time updates
- CPQ (Configure, Price, Quote) tools to streamline pricing and proposals
Cons
- The backend of DealHub can be complex, making it tricky to detect errors and troubleshoot problems
- Higher cost compared to some competitors
Pricing
DealHub.io offers customized pricing based on business needs, and prospective customers are encouraged to request a quote or demo to receive a tailored pricing structure.
DocSend
DocSend, now a part of Dropbox, is a powerful platform for securely sharing and tracking business-critical documents. It allows you to monitor who accesses your content and how they engage with it, ensuring you're always in control of your important documents. It is particularly useful for sales, fundraising, and legal teams.
Pros
- Simple and intuitive user interface
- Real-time document tracking and analytics
- Secure file sharing with control over access
- Easy to revoke access to documents
Cons
- Limited customization options for the document viewer
- Higher pricing for smaller teams
- May not be suitable for large teams with complex document needs
Pricing
DocSend offers four pricing options based on the size of the team and specific feature set. The Personal plan is set at $10 per user per month, ideal for small teams with basic tracking and document-sharing needs.
Conga Composer
Conga Composer is a powerhouse for teams dealing with complex document automation. From proposals to contracts and sales agreements, it leverages AI to auto-generate personalized documents, saving businesses time and reducing errors.
Pros
- Multiple export format options like Word, PDF, Excel, and HTML emails
Cons
- Can be challenging for new users to master the full capabilities of the tool
- Depending on usage volume and customization needs, pricing can become significant
Pricing
A 30-day free trial is available. Please contact Conga for custom pricing.
Finding Your Perfect Qwilr Alternative
While Qwilr has undoubtedly made its mark in the proposal software space, it's clear that many excellent alternatives are available that cater to a wide range of business needs. The key is to assess your business's specific needs—whether it's ease of use, advanced features, or seamless integrations with your existing systems.
Docupilot, for example, offers powerful automation, flexible API capabilities, and simple integration with tools like Zapier, Google Drive, and Dropbox. It's a strong choice for businesses looking to scale their document creation process, while increasing their overall productivity. You can use its 30-day free trial and explore if it suits your business.
By assessing your priorities and exploring alternatives, you can find a solution that meets your business needs and streamlines your document creation process for greater efficiency.
Frequently Asked Questions (FAQs)
- What is Qwilr, and why might someone need an alternative?
Qwilr is an online proposal software that allows businesses to create visually stunning proposals, quotes, and documents emphasizing design and interactivity. While it is a user-friendly platform with predesigned templates and customization options, some businesses may need alternatives due to limitations like fewer integrations, lack of advanced automation, or more specialized document generation features, which other platforms like Docupilot or PandaDoc might provide.
- How do I choose the best proposal software for my business?
When selecting a proposal software, focus on features that directly align with your business needs. Consider the software’s ease of use, customization options, integrations with other tools you already use, and scalability. For instance, platforms like Docupilot may be a great fit if automation and integrations are essential.
Learn how to automate document creation with Docupilot
